Legal Administrative Assistant

Parker Gallini Immigration Law Firm

The Legal Administrative Assistant position requires an organized team player with a positive, can-do attitude and an ability to work well with time deadlines. The Legal Administrative Assistant enhances Parker Gallini paralegal and attorney effectiveness in delivering high-quality legal services to clients by supporting them in all aspects of their legal practices and administrative responsibilities.

Specific job duties include:

  • Assist attorneys and paralegals in preparing and finalizing immigrant and nonimmigrant case applications with USCIS.
  • Initiate cases with clients by sending out relevant questionnaires and requests for documentation. This involves direct interaction with the client and tracking all necessary employer/employee information and documents in coordination with attorneys and paralegals.
  • Ensuring all documentation is timely collected, completed, and returned and following up when appropriate and as needed.
  • Create, update, and track corporate and individual client matters in immigration and document management software systems.
  • Process incoming government correspondence, ensure notices are accurately saved in document management system, and update information in immigration software.
  • Participate as requested in administrative tasks shared by the Legal Administrative Assistant team including answering the main telephone lines and serving as back-up for other members of the firm.
  • Greet and interact with clients with the utmost professionalism, ensuring that they feel comfortable and welcome, both in person and over the telephone.

Job Requirements:

  • Bachelor’s degree preferred.
  • Some administrative experience preferred but not required.
  • Proficient with Microsoft Office Suite, specifically Word, Excel, Outlook, and PowerPoint.
  • Professional demeanor.