Firm Administrator

Parker Gallini Immigration Law Firm

Parker Gallini LLP is an established business immigration law firm with 7 attorneys and 11 paralegals and administrative support staff based in Waltham, Massachusetts.  We are seeking a Firm Administrator who is a collegial and organized team player with a solid understanding of legal practice management, and office management experience in accounting, human resources, and financial reporting.

The Firm Administrator is responsible for ensuring the smooth operation of the firm's daily activities including finance, accounting, billing, benefits administration, payroll, employee performance management and reviews, information systems, office administration, workflow management, and budgeting. The successful candidate will be able to prioritize daily activities of the firm’s operations and special strategic projects as required by the partnership.  Position requires 3 days in the office each week.

Essential Job Functions:

  • Work closely with firm partners on strategic plans to leverage resources for better efficiency and increase company profitability.
  • Develop annual budgets, forecasts, and monthly financial reports to track and guide financial decisions with firm management.
  • Oversee HR, which includes firm benefits, 401k, payroll, hiring, and annual reviews of firm’s employees.
  • Coordinate with external accounting firm to manage the firm’s accounting, which includes bookkeeping of the company’s financials, client billing (including supervising the firm’s Billing Manager), and managing accounts payable and accounts receivable.
  • Oversee company vendors and office technology in partnership with outsourced IT managed service providers.
  • Collaborate with Paralegal and Legal Administrative Assistant staff, including advising on workflow, quality control, training, and team development.
  • Assist in marketing efforts and upkeep of company websites and public profiles.
  • Oversee facilities management and coordinating service as needed.

Education and Experience:

Bachelor’s degree with at least 3 years of management experience in legal practice or professional services focusing on immigration or global mobility.

Knowledge, Skills, and Abilities:

  • Experience with financial reporting, QuickBooks, HR practices, and office management.
  • Strong knowledge and ability in MS Office, including Excel reports.
  • Strong verbal and written communication and interpersonal and client service skills.
  • Ability to work independently and collaboratively with a team and to lead multiple initiatives simultaneously.

Why Join Parker Gallini LLP?

  • Competitive salary and benefits package.
  • Collaborative and supportive team environment.
  • Opportunities for professional growth and development.
  • The opportunity to work in a reputable and growing law firm with a focus on excellence.
  • A rewarding opportunity to make a real difference in immigrants’ lives.

Note: The statements herein are intended to describe the general nature and level of work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified.  Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

 

Salary Range: $80,000 – $110,000